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Free Small Business Invoice Template

Small Business Invoice Template

A free invoice generator for any small business, whether you bill for services, products, or both. Add your logo, itemize what you're billing for, apply tax and discounts, and set your payment terms. For service businesses, Arrivy connects the work you schedule with invoicing so job details can flow into the invoice without being re-entered. Fill it in below and download a clean, professional PDF. No signup, no email.

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Create an Small Business Invoice with Our Free Generator

Fill in the form with your business, customer, products or services, payment terms, and other billing details. Your invoice updates live as you complete the form, then you can download it when it's ready to send.

Your business

Add your logo
PNG or JPG, up to 1MB

Business name

Phone

Address

Invoice details

Invoice #

Issue date

Due date

Bill to

Customer name

Address & contact

Line items

Totals & terms

Tax %

Discount ($)

Payment terms / notes

Your business

Invoice #—

BILL TO

Customer name

Service	Qty	Unit	Total

PAYMENT TERMS

Subtotal$0.00

Tax (0%)$0.00

Amount due$0.00

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Tip: in the print dialog, choose “Save as PDF” to download.

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Save your custom small business invoice template

Download your completed invoice as a PDF, Word document, or Excel file. Save the format as a reusable template with your logo, standard rates, and payment terms, then use it for future clients, products, and services.

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A completed job can move from scheduling to invoicing without re-entering the work. Arrivy helps trade and service businesses connect job details, customer communication, and invoicing across the workflow.

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How to Create an Small Business Invoice

Use the free roofing invoice generator above, or create your own invoice using these steps. Roofing jobs carry details that a generic invoice can miss, so make the scope, materials, labor, and payment terms clear.

1. Add your business and license details. Include your business name, contact information, roofing license number, and applicable insurance information.
2. Add the customer and property address. Record who you are billing and the address where the roofing work was performed. Include the billing address separately when it differs from the property address.
3. Number and date the invoice. Add a unique invoice number, issue date, and due date for clear records.
4. Itemize materials and labor. List tear-off and disposal, shingles or other roofing materials, underlayment, flashing, ridge vents, and labor with the applicable quantities and unit prices.
5. Describe the work clearly. Include a concise description of the completed work, especially for insurance jobs. Identify the type of repair or replacement and the scope of work.
6. Apply deposits, payments, and taxes. Show any deposit or previous payment separately, then calculate the applicable tax, subtotal, and remaining balance.
7. Add payment terms and warranty information. Include the due date, accepted payment methods, deposit or progress-payment schedule, and applicable workmanship warranty.
8. Document insurance work. For insurance jobs, include relevant claim or purchase-order information and attach supporting before-and-after photos when appropriate.
9. Download and send. Export the completed invoice and send it promptly after the work is completed or the applicable billing milestone is reached.

Common Elements of Small Business Invoice

Every invoice, regardless of the type of business, typically includes these core details:

Business Details

Business name, logo, contact information, and applicable tax ID or license information.

Client Details

Customer name, contact information, and billing address when applicable.

Invoice Number & Dates

A unique invoice number, issue date, and due date.

Itemized Lines

Each product or service with a description, quantity, and rate.

Tax, Discounts & Total

Applicable taxes, discounts, subtotal, and total amount due.

Payment Terms

Accepted payment methods, payment deadline, and any applicable late-fee policy.

Frequently Asked Questions

An invoice is a request for payment. It shows what the customer owes and when payment is due. A receipt confirms that payment has already been received. Many businesses use both: an invoice to request payment and a receipt to document it.

Due on receipt can work well for small, one-off jobs. Net 15 or Net 30 may be more appropriate for business customers that pay on a regular schedule. Whatever terms you choose, state them clearly and include the exact due date on the invoice.

It depends on what you sell and where your business operates. Tax rules vary by state, locality, and the type of product or service being sold. Apply the tax treatment that applies to your business and confirm requirements with the appropriate tax authority or your accountant.

Send invoices promptly, use clear invoice numbers, itemize the products or services, state the due date, and make payment instructions easy to find. Consistent, easy-to-understand invoices can help reduce payment questions and delays.

No. For a simple professional invoice, you can use the free generator above, fill in the required details, and download the completed invoice. For service and field businesses that need connected scheduling, job tracking, and invoicing, a system such as Arrivy can help streamline the workflow.

Win more jobs, and get paid faster.