Free Cleaning Invoice Template
Professional Cleaning Invoice Template
Built by Arrivy for appliance repair businesses, Arrivy connects the operational workflow behind invoicing, from scheduling and diagnostics to completed repairs and billing handoff.
Create Your Cleaning Invoice with Arrivy
Enter your business details, customer information, cleaning services, labor, and additional charges. Your invoice updates in real time as you go. Review it and download it when you're ready.
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Tip: in the print dialog, choose “Save as PDF” to download.
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Save Your Custom Cleaning Invoice Template
Download your cleaning invoice as a PDF to email or print for your customer. Add your logo, business details, standard cleaning services, labor rates, and recurring service information, then reuse the same template for residential, commercial, one-time, or recurring cleaning jobs.
A consistent invoice helps you maintain accurate service records and makes recurring billing easier for both your business and your customers.
Try Arrivy Free for Cleaning Businesses
With Arrivy, invoices become part of your complete service workflow. Keep recurring services, customer information, invoices, and payment records connected, making it easier to manage ongoing cleaning contracts and payment history.
See how Arrivy fits into your cleaning workflow. Book a demo.
How to Create a Cleaning Invoice
Use the cleaning invoice generator above or create your own from scratch. A professional cleaning invoice should clearly describe the services provided, any additional charges, and the total amount due. Follow these seven steps:
- 1. Add your business details. Include your business name, logo, contact information, and any relevant credentials, such as bonded and insured status where applicable.
- 2. Record the customer and service information. Add the customer name, service address, service date, and the type of cleaning service provided.
- 3. Include the service plan or billing frequency. List the cleaning services performed along with any additional tasks, such as appliance cleaning, interior windows, or other optional services.
- 4. List the cleaning services and add-ons. Specify whether the service is one-time, weekly, biweekly, monthly, or part of another recurring schedule.
- 5. List the cleaning services and add-ons. List each service, part, or additional charge separately. Include a clear description and, where applicable, the quantity, rate, or unit price.
- 6. Calculate the amount due. Add up the line items, apply any discounts and applicable taxes, and show the subtotal and final balance due.
- 7. Include supplies and other applicable charges. Add any supply fees, travel charges, or other job-related costs where applicable.
- 8. Calculate the total. Add applicable taxes, discounts, and the final amount due.
- 9. Add payment terms and service notes. Include the payment due date, accepted payment methods, service guarantee where applicable, and any additional notes for the customer.
Common Elements of a Cleaning Invoice
A complete cleaning invoice typically includes:
Business details
Your business name, logo, contact information, and bonded or insured status where applicable.
Invoice details
The invoice number, issue date, and service date.
Customer and service address
The customer name, service address, and billing address if different.
Service plan
The type of service and billing frequency, such as one-time, weekly, biweekly, or monthly.
Cleaning services
An itemized list of the cleaning services completed.
Add-ons and additional charges
Optional services, supply fees, travel charges, taxes, discounts, and other applicable costs.
Total amount due
The invoice subtotal, applicable taxes, and final balance due.
Payment terms and notes
Payment terms, service guarantees where applicable, and any additional notes for the customer.
Cleaning Billing Models
The billing model you choose affects how you price services and prepare your invoices. Cleaning businesses often use different pricing methods depending on the type of service and the scope of work.
- 1. Flat per visit A fixed price for a defined scope of work. This model is commonly used for recurring residential cleaning because customers know the cost in advance.
- 2. Hourly Charges are based on the time spent cleaning. This approach is often used for first-time visits, deep cleaning, move-in or move-out cleaning, and other jobs where the scope may vary.
- 3. Per room A fixed rate based on the number or type of rooms being cleaned. This can simplify pricing for residential jobs.
- 4. Per square foot Charges are based on the size of the property. This pricing model is commonly used for commercial cleaning and larger facilities.
Frequently Asked Questions
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