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Free Construction Proposal Template

Construction Proposal Template

Create a professional construction proposal with our free proposal template. Define the work by phase, spell out inclusions and exclusions, name allowances, and build a milestone payment schedule from your contract price. Fill it in below and download a professional proposal. No signup, no email.

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Create a Construction Proposal with Our Free Generator

Enter the project and client details, define the scope, inclusions, exclusions, and allowances, then set your milestone payment percentages. Your proposal updates live on the right, with each draw calculated from the contract price and the payment schedule checked as you build it.

Your business

Add your logo
PNG or JPG, up to 1MB

Business name

Phone

License # / insurance

Address

Proposal details

Proposal #

Proposal date

Valid until

Prepared for

Customer name

Project & job-site address

Project scope

Inclusions, exclusions & allowances

Included in this price

Excluded (not in this price)

Allowances

Contract price & payment schedule

Contract price ($)

Timeline

Estimated start

Duration

Warranty & terms

Warranty

Change orders & terms

Your business

Proposal #—

PREPARED FOR

Customer name

CONTRACT PRICE$0

Contract price is firm for the validity period shown. Plus applicable tax.

Accepted by (signature)

Date

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Tip: in the print dialog, choose “Save as PDF” to download.

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Save your custom construction proposal template

Download your completed proposal as a PDF to send after a walkthrough or project discussion. Add your logo, business details, license information, standard exclusions, allowances, and payment structure, then reuse the same format across remodels, additions, buildouts, and other projects.

A consistent proposal makes the scope, pricing, payment schedule, and client responsibilities easier to understand before work begins. Clear exclusions and allowances also give both sides a defined reference point when selections or project requirements change.

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With Arrivy, your proposal can become part of the broader project workflow. Keep project details connected with scheduling, work orders, customer communication, progress tracking, and billing so your team can coordinate the work after approval.

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How to Write a construction Proposal

Use the construction proposal generator above or create your own from scratch. A professional proposal should clearly explain the project scope, contract price, payment schedule, and terms before work begins.

1. Lead with your credentials and project reference Include your company name, contact information, contractor license number where applicable, and relevant insurance information. Then identify the client, project name, and job-site address so the proposal is clearly tied to the right project.
2. Write a phased scope of work. Describe the work by phase and include the materials, specifications, and major tasks covered. A specific scope gives both sides a clear reference point and makes it easier to identify when requested work falls outside the original agreement.
3. State inclusions and exclusions clearly. Explain what is included in the contract price and identify items that are not included, such as owner-supplied fixtures, certain permits, landscaping, or unforeseen conditions. Clear exclusions help reduce misunderstandings about the project's scope.
4. Define allowances and how overages are handled. If the client has not selected a fixture, finish, or other item, state the allowance amount and exactly what it covers. Explain how costs above or below the allowance will be handled and document any resulting change before the additional cost is incurred.
5. Build the payment schedule around project milestones. Tie each draw to a defined project milestone, such as scheduling and material procurement, rough-in completion, or substantial completion. Set a percentage for each payment and make sure the percentages total 100% of the contract price.
6. Add the timeline, change-order terms, warranty, and validity period. State the anticipated start and duration, identify important dependencies, explain how changes to the scope will be approved and priced, describe applicable warranty terms, and set a proposal expiration date. Finish with an acceptance and signature section.

Common Elements of a Construction Proposal

A complete construction proposal should make the project scope, price, payment structure, and responsibilities clear:

License, insurance, and project reference

Contractor information, applicable license details, insurance information, client name, project name, and job-site address.

Phased scope of work

The work included in the project, organized by phase with relevant materials, specifications, and major tasks.

Inclusions and exclusions

What is included in the contract price and what is specifically excluded from the scope.

Allowances

Named allowance amounts, what each allowance covers, and how differences between the allowance and actual selection costs will be handled.

Contract price and payment schedule

Total contract price with milestone-based draws and percentages that reconcile to 100% of the contract price.

Timeline, change orders, warranty, and validity

Anticipated schedule, change-order process, applicable warranty terms, proposal expiration date, and client acceptance details.

Frequently Asked Questions

A construction estimate is primarily the cost build-up used to determine what a project is likely to cost, including labor, materials, subcontractors, overhead, and profit. A proposal is the client-facing document that presents the project scope, contract price, payment schedule, timeline, and terms. An estimate can inform a proposal, but the two documents serve different purposes.

A construction proposal typically includes contractor and client information, project details, a phased scope of work, inclusions and exclusions, allowances, contract price, payment schedule, timeline, change-order terms, warranty information, proposal validity period, and an acceptance section.

A written proposal is a good practice for construction work because it gives both parties a clear record of the agreed scope, price, payment schedule, and terms. Legal requirements vary by project, contract value, trade, and jurisdiction, and some locations require written contracts for particular types or values of construction work. Confirm the requirements that apply to your project rather than relying on a generic threshold.

Tie payments to clearly defined project milestones rather than relying only on calendar dates. For example, a schedule might include an initial payment, progress payments tied to completed phases, and a final payment at an agreed completion milestone. Make the percentage assigned to each draw clear and ensure the total equals 100% of the contract price. Check the payment structure against your contract and applicable requirements.

An allowance is a budget amount set aside for an item that has not been selected or finalized, such as flooring, lighting, tile, or fixtures. Problems arise when the allowance does not clearly state what is included or how differences will be handled. Name the allowance amount, define its scope, and explain how costs above or below the allowance will be treated.

It depends on the project. Tiered options can work well for remodels or projects where the client is choosing between different materials, finishes, or levels of work. For a clearly defined construction scope, a single contract price with detailed allowances may be easier to understand. If you offer options, make the differences in scope and price explicit.

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