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Free Cleaning Proposal Template

Cleaning Proposal Template

Create a professional commercial cleaning proposal with our free template. Present clear service options and recurring pricing, define the facility and cleaning scope, set the service frequency, and show the monthly rate and contract value. Include your insurance and service terms, then download a professional proposal.

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Add your recommended solution, service options, pricing, and payment terms. Your proposal updates in real time as you go. Review the details and download it when you're ready to send.

Your business

Add your logo
PNG or JPG, up to 1MB

Business name

Phone

Insurance & bonding

Address

Proposal details

Proposal #

Proposal date

Valid until

Prepared for

Customer name

Facility address

Facility & schedule

Facility type

Cleaning frequency

Facility size (optional)

Scope of work

Service levels — monthly rate

Essential

Complete — Recommended

Premium

Recommended option

Agreement term

Contract length (months)

Insurance & compliance

Supplies, quality & payment

Supplies & equipment

Quality assurance

Payment & cancellation

Your business

Proposal #—

PREPARED FOR

Customer name

Monthly rates include labor, supplies & equipment. Plus applicable tax.

Accepted by (signature)

Date

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Save your custom cleaning proposal template

Download your completed proposal as a PDF to send after a walkthrough or client meeting. Add your logo, business details, insurance information, standard service levels, and recurring terms, then reuse the same structure for future commercial bids.

A clear proposal makes it easier for facility managers to compare service levels, understand exactly what is included, and see the monthly cost before they approve the work. Keep the scope specific so expectations are clear from the start.

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With Arrivy, your proposal can become part of the broader service workflow. Keep customer details, scheduling, work orders, and billing connected so your team can manage recurring cleaning accounts more efficiently.

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How to Create a Cleaning Proposal

Use the cleaning proposal generator above or create your own from scratch. A professional commercial cleaning proposal should clearly define the facility, scope, service frequency, pricing, and terms so the client can compare options and understand what they are approving.

1. Personalize the opening. Name the client and facility, and reference what you learned during the walkthrough. A proposal that reflects the actual building and its needs feels more credible than a generic document.
2. Define the scope by area and frequency. Break the work down by areas such as offices, restrooms, breakrooms, common areas, and other spaces. State what tasks are performed in each area and how often they are completed. Include exclusions so both sides understand the scope.
3. Set a clear monthly price. Build your rate from your expected labor, supplies, equipment, overhead, and target margin. Then present a straightforward monthly price that matches the agreed scope and frequency. Use market benchmarks only as a reference and make sure the final price reflects your actual costs.
4. Present three service levels. Offer Essential, Complete, and Premium options with a clear monthly rate and description of what each includes. Tiered pricing gives the client choices while making it easier to compare service levels based on scope and value.
5. Include insurance and service credentials. Provide relevant insurance information, such as general liability and workers' compensation coverage, along with other credentials or screening practices that matter to the client. If certificates are available on request, say so in the proposal.
6. Add quality assurance and clear terms. Explain how you monitor cleaning quality, how clients can report issues, and how your team responds to service concerns. Include payment, cancellation, contract-term, and approval details, then provide a clear signature or acceptance section.

Common Elements of a Cleaning Proposal

A complete commercial cleaning proposal should make the service, scope, pricing, and terms easy to understand:

Company introduction and personalization

Who you are, your relevant experience, and what you understand about the client's facility and needs.

Facility, frequency, and service details

The property being cleaned, service frequency, areas covered, and any relevant facility details.

Scope of work by area

Specific cleaning tasks for offices, restrooms, breakrooms, common areas, and other included spaces, along with exclusions where needed.

Service levels and monthly pricing

Essential, Complete, and Premium options with the services and monthly rate included in each tier.

Contract value and term

The monthly rate, contract duration, and total contract value where applicable.

Insurance, quality assurance, and terms

Relevant insurance information, quality-control process, issue-resolution procedure, payment terms, cancellation terms, and approval details.

Frequently Asked Questions

A commercial cleaning proposal should typically include your company information, client and facility details, service frequency, scope by area, pricing and service levels, contract term, insurance information, quality-assurance process, payment and cancellation terms, exclusions, and an approval or signature section.

Long enough to define the service clearly, but concise enough for the client to review quickly. The most important sections are usually the facility details, scope of work, service frequency, pricing, service levels, insurance or credentials, and contract terms. Larger or more complex facilities may require additional scope and supporting documentation.

Start with your actual operating costs. Estimate the labor required based on the facility, scope, and service frequency, then account for supplies, equipment, overhead, and your target margin. Market pricing can provide a reference point, but your final monthly rate should reflect the actual work required and the costs of delivering it.

Yes. Presenting Essential, Complete, and Premium options gives the client a clear choice between different levels of service instead of forcing the proposal into a single price. Each tier should explain exactly what is included so the customer can compare the options based on scope and value.

They can, depending on your costs and service model. More frequent cleaning may make each visit more predictable and can reduce the amount of work required per visit. If you offer a lower recurring rate, make sure it still covers your labor, supplies, overhead, and target margin.

For commercial cleaning, it's useful to include the insurance coverage and credentials that clients commonly request. Requirements vary by client, facility, contract, and jurisdiction, so list the coverage your business actually carries and provide certificates or other documentation when required.

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