Free Landscaping & Lawn Care Invoice Template

How to Create a Landscaping Invoice

Use the free landscaping invoice generator above, or create your own invoice using these steps. A clear invoice should show the services performed, materials used, applicable charges, and payment terms.

1. 1. Add your business details. Include your business name, contact information, and any applicable licensing or transporter information.
2. 2. Add the customer details. Record the customer, billing details, service address, and property size or acreage when relevant.
3. 3. State the service plan. For recurring lawn care, include the service frequency and billing period. For project work, describe the scope of the completed work.
4. 4. Separate labor and materials. List services such as mowing, pruning, cleanup, or installation separately from materials such as mulch, sod, plants, and stone.
5. 5. Price materials by the appropriate unit. Show the quantity and unit price for materials, such as cubic yards of mulch, square feet of sod, individual plants, or tons of stone.
6. 6. Add disposal, equipment, and travel charges. List applicable green-waste haul-off, dump fees, equipment charges, or trip charges separately.
7. 7. Apply applicable taxes. Use the appropriate tax treatment for your location and the services or materials on the invoice.
8. 8. Add payment terms and send the invoice. Include the due date, accepted payment methods, and any applicable policies, then review the invoice and send it to the customer.

Common Elements of a Landscaping Invoice

A complete landscaping invoice typically includes the standard billing details plus information specific to lawn care and landscape work:

How to Price Landscaping Materials by the Unit

Breaking materials out by their natural unit makes the invoice easier to understand and keeps the scope clear. List the quantity, unit price, and applicable delivery or disposal charges separately.

1. 1. Mulch & Soil: Bill by the cubic yard and include delivery when applicable.
2. 2. Sod: Bill by the square foot or pallet and note the area covered.
3. 3. Plants & Shrubs: List each plant with its species, size, unit price, and any applicable warranty.
4. 4. Gravel, Stone & Aggregate: Bill by the ton and include supporting weight documentation when relevant.
5. 5. Disposal & Green Waste: List disposal by the ton, yard, or bag count separately from labor.
6. 6. Treatments: When applicable and permitted, identify fertilizer, weed, and grub-control products and include the relevant application information.