Free Estimate Template
Professional Estimate Template
Create a clear, professional free estimate template that outlines the scope of work, labor, materials, and expected costs. Built by Arrivy for trade and service businesses, Arrivy connects estimates with the work that follows, from customer approval to scheduling and job completion.
Create Your Free Estimate with Arrivy
Enter the job details, scope of work, and estimated costs, and watch your estimate update in real time. Review the details and download it when you're ready to send.
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Tip: in the print dialog, choose “Save as PDF” to download.
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Save Your Custom Estimate Template
Want to use the same estimate format for future jobs? Use the exportable PDF.
Keep a blank copy, then update the customer, scope, costs, and terms for each new job.
Try Arrivy Free for Estimates
With Arrivy, estimates stay connected to the work that follows. Keep estimate details and line items
with the job as it moves from customer approval and scheduling through job completion and invoicing.
See how Arrivy fits into your service workflow. Book a demo.
How to Write an Estimate
Use the free estimate generator above or follow these nine steps to create your own estimate. A clear estimate helps the customer understand the proposed work, expected costs, and terms before the job begins.
- 1. Add your business details. Include your logo, business name, address, phone number, and email so the customer can identify who prepared the estimate.
- 2. Add the estimate number and date. Label the document as an estimate, assign a unique estimate number, and include the date for easy reference.
- 3. Add the customer details. Include the customer or company name, address, and contact information.
- 4. Describe the scope of work. Clearly outline the work you expect to complete and what is included in the estimate.
- 5. Itemize labor, materials, and other costs. Break down the estimated charges by description, quantity, rate, or unit price where applicable.
- 6. Calculate the estimated total. Add the line items and any applicable taxes or discounts to show the estimated total cost.
- 7. Set a validity date and terms. State how long the estimate is valid and include any relevant payment, deposit, or project terms.
- 8. Add an acceptance section. Include space for the customer to approve the estimate with a name, signature, and date when needed.
- 9. Review and send. Check the scope, pricing, and terms for accuracy, then download and share the completed estimate with the customer.
Common Elements of an Estimate
A professional job estimate typically includes:
Estimate Number and Date
A unique number and date to identify and reference the estimate.
Business Details
Your business name, logo, address, phone number, and email.
Customer Details
The customer or company name, address, and contact information.
Scope of Work
A clear description of the proposed work and what is included.
Line Items
Estimated labor, materials, equipment, and other costs with relevant quantities, rates, or prices.
Estimated Total
The subtotal, applicable taxes or discounts, and estimated total cost.
Validity and Terms
How long the estimate is valid, along with relevant payment, deposit, or project terms.
Acceptance Details
Space for the customer’s name, signature, and date when approval is needed.
Frequently Asked Questions
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Arrivy keeps releasing new helpful templates and tools every week. We’ll send you updates every week. No spam