QUICKBOOKS FIELD SERVICE INTEGRATION

Automate Accurate QuickBooks Invoicing

Arrivy syncs job details to QuickBooks automatically, reducing errors and manual entry while sending field line items directly to invoices.

Get Started See How It Works

DIGITAL DATA COLLECTION

Create Accurate Invoices from Field Data in One Step

Arrivy converts field data into QuickBooks-ready line items with taxes, discounts, and charges applied. Crews record details once, and invoices update automatically when triggered for accurate billing from the start.

See How It Works

Create Accurate Invoices from Field Data in One Step-

JOB-TO-INVOICE AUTOMATION

Keep Your Invoices and Job Details Aligned Across Teams

Arrivy syncs your job details to QuickBooks in real time so operations and accounts always work from the same, complete record. When a job is finished, the correct line items, quantities, and notes move into QuickBooks automatically, eliminating billing delays and manual hand-offs across teams.

See How It Works

Keep Your Invoices and Job Details Aligned Across Teams

INVOICE-READY FIELD DATA

Ensure Complete, Billable Job Details

Arrivy helps crews record quantities, service details, equipment, expenses, and add-ons through digital forms in the field. These required details flow directly into your QuickBooks invoices, giving your office accurate information without extra follow-up and keeping your billing clear, consistent, and ready to send when the job is complete.

See How It Works

Arrivy and QuickBooks Capabilities

Connect Arrivy field workflows with QuickBooks to capture job details onsite and deliver accurate, consistent, ready-to-send invoices without manual steps.

Instant Job Invoicing

Create QuickBooks invoices as soon as jobs are completed, speeding up billing and cash flow.

Correct Service Billing

Send service details, quantities, and additional charges directly from Arrivy to QuickBooks.

Real-Time Invoice Tracking

Track sent, pending, and paid invoices with real-time payment updates synced from QuickBooks.

Complete Billable Details

Use Arrivy forms to record quantities, service notes, and required information before invoices are created.

Workflow-Based Invoicing

Set invoice generation rules based on task status and billing needs.

Clear Billing History

Access invoice history, recurring charges, automated reminders, and job details for accurate, organized billing.

Grow your business with Arrivy

The leading field service platform for teams to schedule jobs, dispatch, invoice, track performance, and get paid - all in one platform.

Get Started for free Book a Demo

Explore All Integrations

Explore All Integrations

“ efficiently. ”

Danielle Boenisch

Ambia Solar

Hear What Our Customers Have to Say!

The team at Arrivy has been FAR SUPERIOR to any other program we were looking at. The program works perfectly as a way to keep my operations, sales, field techs, and clients on the same page.

Mark Bouquet

Creative Carpet

Integrating with Arrivy was pretty easy. And we really appreciate the responsiveness of the Arrivy team.

John Foshee

My Porter

This is by far the best home services platform out there. Extremely customizable and can virtually do anything you can think of.

Luis Alvarez

Alco Windows

Arrivy is easy to use, allows for easy data collection, allows all of our information to pass through our entire work process, and it allows our customers to be involved in the process.

Benji Watters

Earth Right Energy

Our customers and team love Arrivy's functionality! We have reduced service calls, complaints and mistakes.

Cameron Robertson

Super Easy Storage

The team has been great to work with and completed the implementation quickly. Great team to work with.

Danielle Boenisch

Ambia Solar

Frequently Asked Questions

Arrivy is a field service and operations management platform designed to plan, dispatch, execute, and track work across field teams, warehouses, and customers. It supports scheduling, routing, digital forms, real-time visibility, customer communication, reporting, and integrations across operational systems.

Arrivy is built to support growth across teams, locations, and job volume. It supports multi-location operations, role-based access controls, high-throughput scheduling, and flexible integrations, allowing organizations to scale without redesigning workflows.

Yes. Arrivy offers 50+ native integrations with CRM, calendar, accounting, and payment systems, along with APIs and webhooks for custom integrations and automation platforms. This keeps operational data synchronized across your existing systems.

Go to Settings → Apps & Integrations → QuickBooks and click Install, then sign in and authorize the connection. After setup, choose your integration timezone and select the task status or form action that will trigger invoice creation. Once configured, Arrivy sends the correct invoice details directly to QuickBooks.

Arrivy transfers customer information, line items, quantities, prices, due dates, and discount or tax settings to QuickBooks. Shipping charges follow your QuickBooks configuration. Payment status updates are reflected in Arrivy, so your team always has accurate records. Ensure customer details, due date, and line items are present on the task to generate invoices successfully.

Yes, crews can trigger invoices by completing a task or submitting a form that contains billable items. They only need permission to update tasks or submit forms inside Arrivy. They do not need access to your QuickBooks account because the integration is handled by the admin.

Arrivy assigns each invoice to a specific task and only generates it when the configured trigger occurs. Status tracking ensures invoices are not created more than once. JSON validation reduces the chances of incorrect or incomplete entries reaching QuickBooks.

Open the task’s Integrations tab to review the error details and confirm that customer information and line items are complete. Verify that the QuickBooks connection in Arrivy is active and up to date. If the issue continues, you can contact Arrivy support for help with mapping or configuration.

Arrivy uses industry-standard security practices, including data encryption in transit and at rest, role-based access controls, and regular backups to protect customer data.

Arrivy provides end-to-end onboarding support, including guided setup, configuration assistance, and role-based training sessions. Customers also have access to documentation and in-product assistance through the SAL AI help center.

Arrivy provides 24/7 live support via chat, email, and phone. Support teams assist with onboarding, troubleshooting, and ongoing operational questions to ensure customers stay productive.

Yes. Arrivy supports compliance-driven operations with structured data capture, audit-ready records, role-based permissions, and traceable workflows. Teams can collect required proof in the field and maintain complete records for reviews, reporting, or audits

Arrivy uses role-based access controls to ensure users only access what they are authorized to. Permissions can be configured by role, team, or workflow, helping organizations protect data and scale securely.

See all you can accomplish with Arrivy.

Get Started Learn More