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Free Painting Invoice Template

Professional Painting Invoice Template

Create a professional painting invoice for interior, exterior, cabinet, and repainting jobs. Itemize surface prep, labor, materials, paint specifications, coats, deposits, and applicable taxes, with space for your business and licensing information. Download your completed invoice as a PDF. No signup, no email.

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Create a Painting Invoice With Our Free Generator

Fill in the form with your business, customer, job, prep, labor, materials, paint specifications, and payment details. Your painting invoice updates live as you complete the form, then you can download it when it's ready.

Your business

Add your logo
PNG or JPG, up to 1MB

Business name

Phone

Address

Invoice details

Invoice #

Issue date

Due date

Bill to

Customer name

Address & contact

Line items

Totals & terms

Tax %

Discount ($)

Payment terms / notes

Your business

Invoice #—

BILL TO

Customer name

Service	Qty	Unit	Total

PAYMENT TERMS

Subtotal$0.00

Tax (0%)$0.00

Amount due$0.00

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Tip: in the print dialog, choose “Save as PDF” to download.

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Save Your Custom Painting Invoice Template

Download your completed painting invoice as a PDF. Save the format as a reusable template for interior and exterior jobs, cabinet work, repaints, and other painting projects.

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How to Create a Painting Invoice

Use the free painting invoice generator above, or create your own invoice using these steps. A clear painting invoice should show the preparation, work performed, materials used, and payment details.

1. Add your business information. Include your business name, contact information, and applicable contractor license or certification information.
2. Add the client and job-site details. Record the customer, billing address, job-site address, and other project details when the two addresses differ.
3. Separate surface preparation. List masking, patching, sanding, caulking, priming, and other preparation work separately from the painting itself.
4. Itemize the work and hardware. Break out painting labor by task or phase and list paint, supplies, and other materials separately.
5. Record paint specifications and coats. Include the paint brand, product line, color name or code, sheen, quantity, and number of coats where applicable.
6. Apply deposits, taxes, and other charges. Show deposits already paid, applicable taxes, and any additional project charges separately.
7. Add warranty and payment terms. Include the amount due, due date, accepted payment methods, workmanship warranty, and applicable touch-up or manufacturer warranty terms.

Common Elements of a Painting Invoice

A complete painting invoice typically includes the standard billing details plus information specific to painting work:

Business & License Information

Business name, contact details, and applicable contractor license or certification information.

Client & Job-Site Details

Customer name, billing address, job-site address, invoice number, and service or project date.

Surface Preparation

Masking, patching, sanding, caulking, priming, and other preparation work listed separately.

Labor & Materials

Painting labor by task, phase, unit, or applicable rate, plus paint and other supplies itemized separately.

Paint Specifications & Coats

Paint brand, product line, color name or code, sheen, quantity, and number of coats.

Deposits, Tax & Payment Terms

Deposits already paid, applicable taxes, total amount due, warranty information, and payment terms.

Frequently Asked Questions

Surface preparation can include masking, patching, sanding, caulking, and priming before any paint is applied. Listing these tasks separately gives the customer a clearer picture of the work included and helps explain the total project cost.

Yes. Include the brand, product line, color name or code, sheen, and number of coats when applicable. These details give you and the customer a useful record for future touch-ups or questions about the completed work.

Either method can work depending on the project. Hourly pricing may make sense for smaller jobs or work with an uncertain scope, while square-foot or unit-based pricing can provide a more consistent approach for larger, defined projects. State your pricing method clearly on the invoice.

The EPA's Renovation, Repair and Painting (RRP) requirements can apply to work that disturbs painted surfaces in certain pre-1978 homes and child-occupied facilities. If the requirements apply to your work, include the applicable certification information and follow current federal and state requirements.

Show the deposit as a separate amount already paid, then subtract it from the project total to clearly show the remaining balance. This makes it easy for the customer to see what has been paid and what is still due.

A painting invoice should include your business and applicable license information, customer and job-site details, surface preparation, labor, materials, paint specifications, number of coats, deposits, applicable taxes, warranty information, total amount due, and payment terms.

Yes. You can create your painting invoice with the free generator and download it without providing an email address or creating an account.

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